When Is QuickBooks Not Enough?

Your company is growing, your processes are getting more complex, and you find yourself asking, “Are we outgrowing QuickBooks”? While QuickBooks may have served you well in the beginning stages of your business, its features might not be enough to keep up with all of your requirements now and it might be time to upgrade from Quickbooks to an ERP system.

Here are some signs that you are outgrowing QuickBooks, and how implementing an ERP system can help improve your overall performance and productivity.

Signs that Your Company is Outgrowing QuickBooks

Are you using too many tools to run your business?

You are discovering that QuickBooks doesn’t have all the capabilities and functions you need to run your business efficiently. In addition to QuickBooks, you probably also use multiple spreadsheets and various other tools in your daily operations (different software for CRM, inventory management, shipping, sales, etc.).

Running and managing all these systems concurrently can get overwhelming and confusing.

Is it taking a lot of time to enter in data manually?

QuickBooks is mainly an accounting software program, so it does have limitations.

In addition to using QuickBooks, your employees are probably spending a lot of their time entering data into spreadsheets and other tools. You’ll notice as your company gets bigger, the amount of information and data it generates multiplies.

Chances are you are unnecessarily wasting time duplicating information and also increasing the probability of making errors.   

Do you feel a lack of control over your company?

Since QuickBooks cannot integrate with other many applications and systems, your information is everywhere. For example, your marketing department may have their own CRM system to manage client interactions while your operations department maintains a separate spreadsheet of clients that are waiting for orders.

With having to generate and analyze so many different reports amongst various departments within your organization, it’s hard to get a grip on the accurate portrayal of your company at any given time. Because of this, you may be losing sales and missing out on opportunities.

Benefits of Upgrading to an ERP System instead of using Quickbooks

You will experience many benefits once you decide to invest in an ERP system for your growing business.

Unlike QuickBooks, an ERP system integrates all of your data and information from your different departments (human resources, finance, sales, etc.) into a single platform that everyone in your organization can utilize.

ERP systems can automatically update sales orders and inventory levels, produce production reports, and much more. Because you can see the “big picture” of your company at any given time, you’ll be better equipped to make informed and strategic managerial decisions.

How to Choose the Right ERP System for Your Company

When you are ready to move away from QuickBooks and take your business to the next level by implementing an ERP system, you will want to choose the right one (and right ERP systems provider) for your organization.

At VIRTUTEM, our goal is to get to know you, understand what you feel is important, and find out what you want to accomplish. Our years of experience with ERP platforms (VIRTUTEM is an Infor Alliance Partner) enable us to help you find the best one for your company. If you have any questions or you would like to schedule a consultation, please contact us today.